Administrative Assistant, Corporate and Legal Services

Workers Compensation Board
Job Description
WCB Manitoba Job Posting Alert: Administrative Assistant, Corporate and Legal Services - Job ID J0417-0066
Organization: WCB Manitoba 
Job Title: Administrative Assistant, Corporate and Legal Services
Job Type: Permanent, Full-time
Location: Winnipeg, Manitoba, Canada


Administrative Assistant, Corporate and Legal Services

Job Summary:
The Administrative Assistant, Corporate & Legal Services provides confidential administrative services and supports the day to day administrative operations of the Compliance and Corporate Services Division and Corporate & Legal Services departments.

Job Duties:
Receives, distributes, and coordinates incoming mail, materials and information as well as responding to routine correspondence.

Answers or redirects internal and external phone calls providing general information and status updates.

Develops and maintains the operational area's information base including reference materials, publications, internal databases, and filing systems.

Maintains the Resource Centre in the Board of Directors portal.

Reviews and processes file access requests.

Supports the FIPPA request for access process.

Researches issues/ situations and compiles/summarizes the information gathered from internal and external stakeholders.

Prepares, drafts, types and updates a variety of correspondence including contracts, reports, and materials for internal and external stakeholders.

Develops, maintains and tracks confidential statistics, records, reports, and internal/external communications.

Researches issues/situations and compiles/summarizes the information from internal and external stakeholders.

Coordinates and/or monitors the operational area's budget for approval, including monitoring monthly expenditures; ensuring invoices are verified, coded, authorized and paid; and authorizing routine payments.

Orders and maintains office supplies, equipment, reference/library materials and subscriptions.

Schedules, coordinates and organizes meetings, appointments, seminars, conferences, etc. including travel arrangements for management and staff.

Maintains membership in various operational or planning committees as required.

Performs other related duties as assigned.

Grade twelve (12) plus completion of a post-secondary certificate in office administration or a legal administrative assistant program

A minimum of three (3) years of senior office administration or administrative litigation/paralegal experience

Typing speed of 45 w.p.m. (less than 5% error rate)

Advanced proficiency in the use of integrated computer software (Microsoft Office Suite and Internet tools) in a Windows environment

Knowledge of administrative techniques, procedures and principles

Basic knowledge of accounting and budgeting principles

Ability to take initiative when solving problems

Ability to perform detailed and accurate work

Ability to handle confidential and sensitive information and exercise discretion in providing information to others

Ability to communicate effectively, both verbally and in writing

Ability to provide superior customer service in sometimes confrontational situations

Ability to plan and organize workloads and meet tight deadlines

Ability to work independently and in a team environment

Experience providing administrative support to a Board of Directors would be an asset

General knowledge of the Workers Compensation Board operations & legislation and privacy legislation (PHIA/FIPPA) would be an asset

Additional Information:
You may be asked to demonstrate your ability through competency based interviewing and/or testing.

Screening decisions are based on information outlined in your resumé and cover letter. Your work performance must be satisfactory for your application to be considered. If applying for or out of a term position, please note that article 10.09d of the Collective Agreement may apply.

Additional Information:
A satisfactory criminal record check and verification of education will be required for the successful candidate.

The WCB is committed to building a skilled, diverse workforce with equitable representation of Aboriginal persons, visible minorities, persons with disabilities, women, LGBTQ persons and members of other equity-seeking groups. Applicants are encouraged to indicate in their covering letter or resumé if they are a member of these groups.

During the WCB's assessment, interview, or hiring process, accommodations are available upon request.

To apply click on the link below: